Confirm with the team members that they will be attending the session. It’s always a nice touch to send an email reminder to them highlighting the objectives of the session, pre-work (if any) and the session date, times and location. We will also be happy to post comments/videos on appropriate social networking sites.
Make sure the seating fits the room. See Room Set Up for more details.
Create a sign for the door to let the team know they are in the right place.
For groups smaller than 20, please have name tents for each participant. They may know each other, but Kristin may not know their names! For larger groups, name tags/badges are more appropriate. PLEASE have the first name written LARGE, so Kristin can see it and personalize her comments.
Lots of learning adults heat a room rapidly! A setting of 68 degrees works nicely with a room full of warm bodies. Know how and who will monitor the temperature throughout the session.
For sessions longer than one hour, please provide water at the tables or refreshments at the back of the room. (Kristin’s a big decaf coffee drinker, so it’d be great to have some decaf available!)
When multimedia is used, Kristin brings her own Mac laptop, dongle and remote mouse. She will arrive about an hour before the presentation to ensure a solid connection between her equipment and your in-house equipment. When all else fails, Kristin will have a USB flash drive to use with your equipment.
For groups larger than 75 people, a microphone is a necessity. Kristin’s preference is at least one, if not two wireless lavaliere microphones. Kristin uses a Samson E-50 headset that plugs into the majority of lavaliere microphone packs – and if that doesn’t work, she can still fall back to the lavaliere. The other microphone is for the Catchbox (a throwable microphone). Kristin will arrive about an hour before the presentation to check and re-check the sound system. She wants to be sure the entire team can hear her and each other!
Please use full house lights.
For all our sessions, we provide a some kind of handout. You may also want to provide a pen or pencil for the participants to take notes. For facilitated events, you may also want to provide extra writing paper for chronic note-takers.
If the session warrants an evaluation form to solicit feedback (and not all of them do), we have a form, or you may use your own in-house form – whichever you prefer. Kristin will arrive about an hour early to place the handouts/guidebooks, evaluation forms, extra paper and pens at each seat.
Make sure the introducer is comfortable introducing the objectives of the program and Kristin’s introduction at the beginning of the program.